Summary: This article describes the governance by which electronic communication resources at Baylor College of Medicine are developed and maintained.
Approving Authority: Office of Communications & Community Outreach, Institutional Web Management, and the Office of Information Technology
Last Updated: Dec. 20, 2018
Purpose: The purpose of this governance is to ensure electronic communication resources are properly managed and used for their intended purpose.
Scope: This governance applies to all distribution lists, listservs, and shared mailboxes that exist within the bcm.edu domain. This governance does not apply to the default email mailbox that is assigned to individuals at the beginning of their relationship with the College.
Review and Approval
Requests for shared mail resources should be submitted through the IT ServicePortal using the New Shared Mail Resource Catalog Request Item form. The Office of Communications & Community Outreach, Institutional Web Management, is responsible for approving all requests for shared mail resources. The Office of Information Technology is responsible for processing all requests for new shared mail resources. Owners are responsible for updates to their shared mail resources
Deviations from this guidance will result in shared mail resources being closed.
*Note: Policies cited in the Digital Governance document (approved by the Board and published in March 2019) supersede any previous agreement, policy and/or guideline.