The following facilities and administrative cost rates apply to grants, contracts, and other agreements funded by federal government agencies. The rates listed below should be used for applications to all federal government agencies when requesting support for research or instruction projects unless there is a statutory limit at a rate lower than the negotiated rate. Based on the grant’s start dates you will need to use the rate planned for that period of time. This can mean that the rate changes over the course of a multi-year grant and will even change in the middle of a grant year.
Baylor On-Campus and Off-Campus Rates
July 1, 2019 - June 30, 2022
Research Rates
Baylor On-Campus - 60%
Baylor Off-Campus - 26%
Date of DHHS Agreement - Dec. 13, 2018
Instruction Rates
Baylor On-Campus, 35%
Baylor Off-Campus, 26%
Date of DHHS Agreement - Dec. 13, 2018
Other Sponsored Activities
Baylor On-Campus, 33%
Baylor Off-Campus, 26%
Date of DHHS Agreement - Dec. 13, 2018
Please note that the VAMC is considered on-campus.
July 1, 2018 - June 30, 2019
Research Rates
Baylor On-Campus - 58.5%
Baylor Off-Campus - 26%
Date of DHHS Agreement - Dec. 13, 2018
Instruction Rates
Baylor On-Campus, 35%
Baylor Off-Campus, 26%
Date of DHHS Agreement - Dec. 13, 2018
Other Sponsored Activities
Baylor On-Campus, 33%
Baylor Off-Campus, 26%
Date of DHHS Agreement - Dec. 13, 2018
Please note that the VAMC is considered on-campus.
July 1, 2016 - June 30, 2018
Research Rates
Baylor On-Campus - 58.5%
Baylor Off-Campus - 26%
Date of DHHS Agreement - May 21, 2014
Instruction Rates
Baylor On-Campus, 36%
Baylor Off-Campus, 26%
Date of DHHS Agreement - May 21, 2014
Other Sponsored Activities
Baylor On-Campus, 37%
Baylor Off-Campus, 26%
Date of DHHS Agreement - May 21, 2014
Please note that the VAMC is considered on-campus.
Rates at Other Institutions
Baylor College of Medicine receives awards for work performed by Baylor faculty in affiliated, collaborating and partner hospitals including Baylor St. Luke's Medical Center, Texas Children's Hospital, CHRISTUS Children’s, the Michael E. DeBakey Veteran's Affairs Medical Center, Harris Health, Memorial Hermann - The Institute for Rehabilitation and Research, and Houston Methodist. Some of these institutions have negotiated "affiliate rates" with the U.S. Department of Health and Human Services (in which an academic partner is a part of the negotiation) and others are working in collaboration or partnership with Baylor for research which is conducted there without a negotiated affiliation rate. Budgets should include the accommodation of these working relationships.
Affiliate Rate
The following hospitals have a DHHS negotiated affiliate rate which should be added to the Baylor off-campus rate for those awards to Baylor College of Medicine that are performed at the affiliated hospital. These affiliated rates are listed below:
Harris Health
03/01/2014 to 02/28/2018
Off-Campus: 26%
Affiliate Rate: 24%
Total Combined Rate: 50%
Affiliate DHHS Date: Nov. 13, 2017
03/01/2018 to 02/28/2022
Off-Campus: 26%
Affiliate Rate: 28%
Total Combined Rate: 54%
Affiliate DHHS Date: Nov 13, 2017
Texas Children's Organized Research Affiliate
10/01/2017 to 09/30/2018
Off-Campus: 26%
Affiliate Rate: 33%
Total Combined Rate: 59%
Affiliate DHHS Date: April. 5, 2018
10/01/2018 to 09/30/2019
Off-Campus: 26%
Affiliate Rate: 33.5%
Total Combined Rate: 59.5%
Affiliate DHHS Date: April. 5, 2018
10/01/2019 to 09/30/2020
Off-Campus: 26%
Affiliate Rate: 34%
Total Combined Rate: 60%
Affiliate DHHS Date: April. 5, 2018
10/01/2020 to 09/30/2021
Off-Campus: 26%
Affiliate Rate: 34.5%
Total Combined Rate: 60.5%
Affiliate DHHS Date: April. 5, 2018
10/01/2021 to 09/30/2023
Off-Campus: 26%
Affiliate Rate: 34.5%
Total Combined Rate: 60.5%
Affiliate DHHS Date: April. 5, 2018
Texas Children's Organized Research Affiliate
10/01/2017 to 09/30/2018
Off-Campus: 26%
Affiliate Rate: 14%
Total Combined Rate: 40%
Affiliate DHHS Date: April. 5, 2018
10/01/2018 to 09/30/2019
Off-Campus: 26%
Affiliate Rate: 14.5%
Total Combined Rate: 40.5%
Affiliate DHHS Date: April. 5, 2018
10/01/2019 to 09/30/2020
Off-Campus: 26%
Affiliate Rate: 15%
Total Combined Rate: 41%
Affiliate DHHS Date: April. 5, 2018
10/01/2020 to 09/30/2021
Off-Campus: 26%
Affiliate Rate: 15%
Total Combined Rate: 41%
Affiliate DHHS Date: April. 5, 2018
10/01/2021 to 09/30/2023
Off-Campus: 26%
Affiliate Rate: 15%
Total Combined Rate: 41%
Affiliate DHHS Date: April. 5, 2018
Collaborating or partner institution
The following institutions do not currently have DHHS-negotiated affiliate rates. BCM has agreed to include grants at these institution in the BCM On Campus base thus the BCM on-campus rate would apply. Due to the unique arrangements with these institutions, the distribution of indirect cost payments vary.
Collaborating or partner institution
The following institutions do not currently have DHHS-negotiated affiliate rates. BCM has agreed to include grants at these institution in the BCM On Campus base thus the BCM on-campus rate would apply. Due to the unique arrangements with these institutions, the distribution of indirect cost payments vary.
| Location | No negotiated affiliate rate | BCM on campus rate |
|---|---|---|
| Baylor St. Luke's Medical Center (BSLMC) | Funds administered through BCM as research partner in joint venture | 60% |
| CHRISTUS Children’s | 26% administrative rate remains with BCM balance to CHRISTUS Children’s | 60% |
| MEDVAMC | Funds administered through BCM to further support MEDVAMC-based BCM research | 60% |
| Memorial Hermann - The Institute for Rehabilitation and Research (TIRR) | Funds administered through BCM to further support TIRR-based BCM research | 60% |
| Methodist Hospital Research Institute | Funds administered through BCM to further support Methodist-based BCM research | 43.8% |
| CNRC | CNRC Funds administered through BCM for CNRC-based BCM research | 43.8% |
Consortium or Subaward institutions
Any other institutions should be included as Subawards and a letter of intent should be included in any application that includes their planned budget. Federal awards may include an additional line for indirects up to the first $25,000 of each subaward (regardless of the period of performance of the subawards under the award). The BCM on-campus research rate should be used to calculate the additional indirects for subaward administration.
Non-Government Facilities and Administrative Cost Rates
Baylor College of Medicine accepts awards and gifts from non-government, non-profit sponsors. Awards received from non-government, non-profit sponsors and donors are accepted at the rate established by respective sponsor or donor.
Basic Research
Effective July 1, 2019, a rate of 60 percent is applicable to all gifts, grants, contracts, and other agreements for research received from for-profit sponsors and donors. This 60 percent rate is applied regardless of location of the work. The for-profit rate of 60.0 percent is applied against a Modified Total Direct Cost (MTDC) Base.
Clinical Trials
Clinical trials sponsored by for-profit entities are charged a 35 percent college overhead rate. The rate is applied to all budgeted items ( e.g., patient care costs, personnel and any invoiceable items, excluding IRB fees). Departments, affiliates and collaborative institutions may also charge an additional overhead rate to cover expenses. In addition, Baylor and affiliates and collaborative institutions apply general overhead rates proportional to the federal rates noted above.
Definitions
Summary
BCM's facilities and administrative cost rates are established in accordance with the cost principles outlined in OMB PART 200—UNIFORM ADMINISTRATIVE REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL AWARDS and agreed upon in negotiation with the federal government. All proposals must request the rates shown unless the Senior Vice President and Dean of Research has approved a reduced rate.
Contact
If you have questions regarding these indirect cost rates or their applications, please contact the Sponsored Programs Office, (713) 798-1297
