Non-BCM Rotation Process for Graduate Medical Education

No, you need to go through the proper channels – which means, your program coordinator will need to get with the program coordinator at BCM in the program you wish to rotate to, and they will speak to BCM’s point of contact. Your program coordinator is your liaison

If you are from outside of the United States, you can ONLY rotate through if you have a J-1 Visa AND are currently in the United States already as a resident or fellow working at an accredited hospital or medical school (again, your program coordinator can let you know if this would be appropriate or not to rotate).

Yes, if you have a J-1 visa, your program is aware of this and has approved it with the ECFMG. You will want to provide documentation of your I-94 Form, passport, and your DS-2019.

You can rotate through as long as you need, Baylor College of Medicine allows up to three years at a time and it is up to you to state how long you need to rotate for, this can be stated on the Smartsheet.

Yes, for non-affiliated hospitals there is a fee for each rotation. (View the affiliated hospitals below.) Please see the processing fees: here.

Affiliated Hospitals

• The Methodist Hospital 
• UT Health Houston and San Antonio
• MD Anderson Cancer Center 
• St. Joseph’s Houston 
• CHRISTUS San Antonio 
• UTMB Galveston 

Processing Fees

• Processing Fee (waived for U.S. Military trainees and affiliated hospitals in the Medical Center)
• $500 if GME is notified at least 90 days prior to start
• $750 if GME is notified less than 90 days prior to start
• $1250 for any elective scheduled between June 1 – July 31

Yes, you can! If you happen to know the BCM ID number used in the past, you can enter that information in on the Smartsheet. Otherwise, we can look that up for you and place it in on our end of the process.

You will work with your program coordinator to get the elective rotation information filled out, in full, with the appropriate documents uploaded to Smartsheet and then the Graduate Medical Education point of contact will look over the forms. If all if completed properly it will go to our HR department where they will approve this request for rotation. Then the elective point of contact will get you your setup information for rotation.

The better you, as the trainee, fill out all your required documents and information the smoother the process will go.